2023’s Top 19 Confluence Alternatives (Both Free and Paid) TL;DR: Tettra is the best Confluence replacement because to its ease of use, Q&A capabilities, and affordable price when compared to Confluence. Below is more information about each of these instruments:
One of the most widely used knowledge management solutions is Confluence from Atlassian. Over 60,000 people use it, and about 43,000 websites do as well.
Confluence is favored by many teams since it is
- Collaborative: Offers a range of features for collaboration, including comments, chat, and file sharing, and it enables numerous users to collaborate on the same document at once. As a result, it’s a fantastic method for knowledge and information sharing within a business.
- Scalable: From tiny businesses to giant corporations, Confluence can be mounted to satisfy the needs of any team. Because of this, it’s an excellent choice for businesses that need to handle a lot of knowledge or are expanding.
- Secure: Confluence is a safe platform that encrypts data using commercially accepted standards. This makes it a fantastic choice for businesses that need to safeguard sensitive data.
Confluence might not be suitable for everyone, though. You can require an alternative information management solution to this well-liked standard program, whether for reasons of functionality or money.
We’ve compiled a list of the most well-liked Confluence options for 2023 together with a description of each one’s advantages, disadvantages, and price.
The 19 Best Confluence Alternatives for 2023
In this article, you can know about Confluence Alternatives here are the details below;
Tettra is the greatest Confluence substitute since it combines an internal knowledge base, wiki, and knowledge management tool into one.
It is an AI-powered knowledge management solution that assists you in compiling crucial business data into a knowledge base, using it to respond to recurring inquiries in Slack and MS Teams, and automating the process of keeping it complete, updated, and structured.
When seeking for knowledge management that is comparable to Confluence, it is the best option.
Tettra’s question-and-answer feature and content verification help to keep the knowledge base’s information current.
Tettra’s capacity to name “knowledge experts” who can act as the resident authority for particular topics is a noteworthy feature that Confluence lacks.
“We realized Google Docs couldn’t support our growth. Tetra had a terrific combination of features. We really wanted to assess what our teams needed in order to thrive, and it became evident that they needed one location to find all of the information [they needed]. It was just robust and easy enough to satisfy our needs. This is another Confluence Alternatives. Also check Drip Alternatives
Kristina Getty, TechStars’ Director of Accelerator Operations
Reviewers discovered Tettra to be simpler to set up, operate, and administer based on a G2 comparison. Additionally, it received superior marks for technical support, templates, and permissions.
Tettra has a rating of 4.5 out of 5 stars compared to Confluence’s 4.1 stars.
- Logical interface
- Native integration between MS Teams and Slack
- A smaller learning curve
- Distinctive knowledge management attributes
- Lacks assistance with forums and discussion boards
- Document formatting limitations
- Free for 10 users each month.
- Scaling: up to 250 users at $8.33 per user per month.
2. You Require a Wiki
This Google Drive add-on gives Google Docs a Wiki-style navigation interface. YNAW stands out from the rest of the Confluence alternatives on this list because it is merely a Google Drive API add-on.
The benefits of using this include simple setup and no onboarding requirements. Thanks to its straightforward design, it also does away with the complicated user interface and steep learning curves of most other products. You have access to a robust Google Drive search feature through YNAW. This is another Confluence Alternatives.
This, of course, implies that you utilize Gdrive as your repository and that it contains all of the company’s data and knowledge resources.
- Quick setup
- With no learning curve
- Only applies to Google Drive
- Free for one person
- $10 per month for ten users
- $50 per month for 25 users
- $75 per month for 75 users
A Company Wiki that Outperforms Google Docs
Quickly create a knowledge management system for your business. Links to Google Docs, internal ticketing, and verification. have just one reliable source.
Nuclino, which includes a wiki and internal knowledge base, is praised for its simple navigation and user-friendly interface—two significant Confluence flaws. Real-time editing functionality, which allows several users to work on the same document without losing progress like Confluence, is another useful feature. This is another Confluence Alternatives.
Although it doesn’t have as many features as Confluence, it does provide a more condensed solution that concentrates on the fundamentals of wiki creation, collaboration, and internal KMS. This results in a rating of 4.7 out of 5 stars on G2.
All of these factors combine to make it a good “Confluence lite” substitute, free of extra features and a challenging learning curve.
- UI and navigation that are simple
- Collaboration in real-time, no need for manual refresh
- Over 40 integrations
- Smaller number of widgets than Confluence
- No access restrictions exist for specific folders or pages.
- No interaction with Excel; only Google Sheets
- 50 free products per month maximum
- Standard: $5 per user, per month, with 10 GB of space
- With a 20gb allocation, team insights, and sophisticated security measures, premium is $10 per user each month.
This KMS-specific solution features a design-intensive editor that enables you to change the typography, color scheme, and layout to correspond with the branding of your company. Helpjuice, in contrast to Confluence, supports both live online training and Chromebook OS. This is another Confluence Alternatives.
Its versatility is one of its most notable qualities. In addition to company branding, it can be used as a resource for internal information or for external customer knowledge. It also takes pleasure in offering almost immediate technical support, as seen by its 4.2 out of 5 rating on G2.
Cost is a significant disadvantage because single users cannot receive discounted rates. Instead, the price for 4 people starts at $120 per month.
- The use of aesthetics for branding is very adjustable.
- Support for Chromebook OS
- Live online and in-person instruction
- Inadequate integrations
- Utilizing multimedia search can be difficult.
- Pricing structure might not work for smaller enterprises.
- $40 per month for four users
- $200 per month for sixteen users
- 60 users for $289 per month
- Unlimited users for $499 per month
Guru is a knowledge management tool built on the cloud to assist teams in gathering and sharing knowledge inside their company. For teams looking for a more targeted information management and collaboration solution, it is a perfect Confluence substitute. This is another Confluence Alternatives. Also check Sites Like BuzzFeed Like Websites.
To support teams in capturing, sharing, and managing knowledge within their business, Guru provides a number of functionalities. Through the platform’s Chrome extension, Slack connection, and web app, users can create and manage knowledge cards with vital information and updates and simply share them with team members. In order to help users in finding pertinent knowledge cards quickly, the site also offers AI-powered suggestions.
Guru is a strong tool for knowledge capture and sharing within teams, but its AI-driven suggestion engine may not always present the most pertinent data. Its flexibility for some use cases may be constrained by the absence of editable templates.
- Guru’s AI-powered suggestion engine reveals pertinent knowledge cards automatically to help consumers locate the information they need quickly.
- Chrome extension: Users can access knowledge cards without leaving their current workflow by using Guru’s Chrome extension, making it simple to receive the information they require when they need it.
- Interface with Slack: Users can search and share knowledge cards immediately within Slack thanks to Guru’s interface with Slack, making it simple to collaborate and share information with team members.
- Free for three users each month.
- Initial: $5 per user each month
- Architect: $10 per user per month
“I’ve used Confluence before, but I find it a little cumbersome. I looked into rivals like Guru, but I immediately like Tettra. It integrates incredibly nicely with our current channels for communication because we also utilize Slack.
Slite is the internal wiki equivalent of Slack. Documents are arranged in public or private channels, and channels that have new posts are displayed in bold. This is another Confluence Alternatives.
The firm wiki template is one noteworthy component. Slite gives you an example of how your wiki might look rather than starting from scratch, assisting you as you organize it. The collaboration editor, which also keeps track of modifications and rolls back earlier iterations, can be used to work on documents.
- Common interface
- Minimalist style
- No support for API
- Lacks functionality for cataloging or classification
- Free up to 50 documents
- Standard: $6.67 per month per user
- Premium – $12.50 per month per user
An AI-powered Deep Search feature on an internal KMS platform can transcribe movies, which is particularly helpful for businesses with a lot of AV resources. The transcription can then be indexed & searched for within the movie to locate particular words or phrases. Additionally, it can index each and every word in all of your papers, creating tags automatically to improve searchability. This is another Confluence Alternatives.
Bulk import and export are another noteworthy feature that can be used to sift out content that is no longer relevant or valuable.
- Advanced machine learning-powered video transcription
- Similar to social media, content encourages likes and shares.
- Utilizing the search function can be difficult.
- Not a free version, pricey
- Monthly fee for a multi-year subscription begins at $25 per user
Notion is a sophisticated KMS praised for its usability. Drag and drop, page nesting, and mentions are supported. Additionally, you can integrate more than 50 apps inside of your Notion pages, making your wiki the go-to resource for all kinds of knowledge inside your organization. Finally, you can give users tasks and deadlines, combining a wiki and a project management tool.
- Incredibly adaptable; you can create practically anything with it.
- Recently introduced API and AI capabilities
- Several integrations
- Free plan is less scalable and only for personal use.
- Being overly optional can be a productivity killer
- No draft mode, and workflow for publishing
- Free to begin
- Begins at $20 per user each month for a maximum of 25 users.
- Greater teams are $35 per user per month.
The main purposes of Basecamp are as a project management and collaboration tool. However, it may also serve as an internal knowledge solution because to its capabilities like tasks, files, and messages. This is another Confluence Alternatives.
A mobile app and a fast-loading design are standouts. Due to this, it loads rapidly on all devices, including those with sluggish internet connections, for both desktop and mobile versions. On G2, where it retains a 4.1 out of 5 rating, its clean UI, quick loading, and basic design are praised as being among its best features.
Basecamp does provide a client portal and live online training, while having less functionality than Confluence. Resource management and Linux support are both absent, though. Additionally, it is ineffective for projects with several people because users can only read one person’s task list at a time.
- Intuitive minimalism in design
- Rapid loading
- Infinitely many projects
- Tab “MyStuff”
- There is no group chat support
- View is constrained to one user task list at a time.
- Calendar not present in new version
- Typical: $15 per user per month for 500 GB of storage
- Pro: $349/month for 5TB of storage, unlimited users, and priority support (discounted to $299/month for annual subscriptions)
10. Zoho wiki
An internal information management tool called Zoho Wiki is well known for its robust text editor and broad customizability. It makes use of workspaces, which function as tiny wikis. Each has unique formatting, admin controls, and customization possibilities. This is another Confluence Alternatives.
Confluence’s lack of word processing features is more than made up for by Zoho’s extensive formatting capabilities. It can also be heavily customized for business branding, just like Helpjuice. Its 4.1 out of 5 G2 rating is a result of these attributes.
The absence of templates and any built-in reporting are notable drawbacks.
- Rich-featured text editor
- Customized style sheets
- Controls for access to each workspace and page
- Missing templates
- No integrated reports
- The mobile version is difficult to use.
- Basic: $49 per month for three users and assistance for 500 clients
- Standard: $99 per month for five users, with 2,000 customers supported, domain branding, and browser tabs.
- Professional: $249 a month for 10 users, with 5,000 customer support points, individualized schedulers, and live chat support.
The purpose of ClickUp is to serve as a wiki and collaborative tool. Its organizational hierarchy, which allows users to personalize their content arrangement, is one of its distinctive features. Also check Scalenut Alternatives
Real-time collaborative editing, which enables multiple users to collaborate on the same document at once, is another advantage over Confluence. The ability to tag team partners in comments and a variety of style options make text editing superior to Confluence. Even multimedia elements like videos, trackable tasks, and bookmarks can be embedded in documents using the Embed view.
Finally, its lowest tier offers unlimited storage, infinite dashboards, and agile reporting, unlike other Confluence rivals. With the help of all these features, it received a 4.7 out of 5 rating on G2.
- Distinctive hierarchy
- Editor with rich content and formatting
- Instantaneous group editing
- The mobile dashboard has issues.
- UI can be a little intimidating.
- Some learning curve for brand-new users
- Unlimited – $5 a month per user
- $12 per user per month for businesses, including Google SSO, customized exporting, and unlimited teams
- Enterprise plus commands $19 per user per month and includes team collaboration, personalized roles and permissions, more automations, and API access.
The visual user interface of Monday is praised. It makes use of “pulses,” which may be a post, a task, or a client. Each pulse is highly customizable in terms of views, formatting, widgets, and trackers, making it adaptable for a variety of purposes. This is another Confluence Alternatives.
Basic documents for the majority of categories are already available and prepared to use because the software comes with a variety of predefined templates to fit various industries. The several videos available on Monday’s YouTube channel demonstrate how difficult the interface may be to learn.
- Characteristics for seeing and tagging in social media
- Extremely flexible pulses
- Rich visual indicators for project stages, deadlines, and progress
- A feature’s complexity can be overpowering.
- Setting up takes time.
- Problems with mobile
- Slow Word editor
- Standard: $8 per user per month for 5GB of storage
- Standard: Supports up to 5 boards, automations, and integrations for $10 per user every month.
- Pro: $16 per user each month, includes time tracking, ten boards, private boards, and docs, as well as 25,000 actions for automations and integrations.
This project management and team collaboration tool promises a close interface with Salesforce and is intended for enterprise-level use.
With its own word editor, sheets, slide show, and chat feature, Quip boasts a complete productivity package. This makes it a viable option to Confluence as well as Microsoft Office and Google Suite. Quip, the most expensive Confluence alternative on this list, reflects this all-inclusive feature set in its price. This is another Confluence Alternatives.
- Integrated office space
- Salesforce is fully integrated
- Common UI
- Issues with sync and latency
- Spreadsheets’ functionality is limited in comparison to Google Sheets’
- Starter: $10 per user per year (reduced from $12 per user per month)
- Additionally, with bespoke live apps, SSO, and corporate API, it costs $25 per user each month.
- Salesforce live editing, two-way data syncing, and service use cases advanced – $100 per user each month
Developers love Wiki.js, an open source wiki platform that is based on Node.js. This is so that material can be saved directly as.md files and synchronised with the company’s Git repository.
The emphasis on security is another significant aspect. For further security, it enables two-factor authentications as well as local, social, and enterprise authentication. The interface is highly customisable, allowing for unique admin area and wiki looks in addition to its dev-focused underpinnings.
- Syncing Git
- Added layers of protection
- Customizable admin area and wiki
- Due to the Node.js engine, quick loading
- No database comparable to Confluence
- Ineffective navigation boxes
- Compared to Confluence, the features for content collaboration are less robust.
A KMS suite called ServiceNow was created for both internal and external applications. It has KCS v6 verification along with machine learning skills. The decision support is one element that distinguishes it from Confluence. However, it does not have full text search capability or forum or discussion board capabilities.
- AI education
- Control of the approval process, alerts and escalation, and decision support
- Supports capacity management and asset tracking
- No discussion boards, commenting or note-taking capabilities, communication management, or forums exist.
- No capture, storage, classification, or review functions for documents
- Inadequate classification and cataloging
- $100 per month for each IT process user, with volume savings available.
This well-known help desk software package also includes a knowledge base capability and a few collaboration tools. Strong points include a WYSIWYG editor that makes creating articles incredibly simple and collaborative facilities that let numerous users work on a single piece simultaneously.
The majority of the knowledge base’s advanced features, however, are only accessible under the enterprise plan.
- It features 24/7 assistance via phone, chat, and email, unlike the majority of the others on the list.
- Supports live online training in contrast to Confluence
- Beginning at $19 per user per month for basic assistance
- Only the enterprise starting plan’s advanced knowledge base features, which cost $150 per agent per month, are available.
17. Help Scout
Help Scout is a assistance desk and knowledge base service, similar to Zendesk. A WYSIWYG editor and support for multimedia uploads, including videos and photographs, are also features of the knowledge base component, Docs. This is another Confluence Alternatives.
While users can access the knowledge base library without leaving their current page by using the vendor’s Beacon tool, which is a chat-style widget that can be installed on websites or apps, users can also access it directly from the vendor’s website.
- The Docs Knowledge Base is constructed for SEO
- Beacon widget enables easy access to the information base.
- Supports live training sessions online
- Inadequate integration
- Inexpensive; no free version
LiveAgent is a complete help desk is used by over 15,000 organizations, including Forbes companies. The suite has a knowledge base, community forums, & FAQ. The client portal and forms control are two advantages it has over Confluence. On the other hand, it lacks content managing, record management, & search filters.
- Supports forums
- Live online and in-person instruction
- No document management
- Lacks content management and filtering function
- Starts at $15/agent per month
A standalone knowledge base tool, Document360 is created for creating internal knowledge bases or self service bases. It prides itself on its user friendly interface and easy to operate search. This is another Confluence Alternatives.
Notable elements include IP address restriction, localization, & in-depth analytics. However, the pricing is relatively expensive since it’s charged per knowledge base.
- Instinctive interface & search
- Robust security components
- Inadequate integrations
- Starts at $99/month for 2 team narratives & 1 knowledge base
- Additional $19/month for each team account, & $39/month for more knowledge bases
Are There Any Free Confluence Alternatives?
Talking of cost: yes, free options to Confluence exist. These are good for businesses on a tight budget, or if you just want to test out a forum first before committing to a KMS for your organization.
Should You Think a Confluence Alternative?
Confluence is a wiki software forum designed for learning leadership. It is the oldest wiki solution, having projected in 2004 but still remaining strong today.
Its rage lies in its flexibility. The software contains an internal wiki, collaboration tools, & even a undertaking management app. Confluence abuses “spaces”, which are essentially workspaces for groups. Each space can house its own knowledge base, papers, project trackers, & more.
As of 2023, Confluence has four expense tiers: free, legal, compensation, & enterprise.
Problem 1: Unnecessary Features
One of Confluence’s greatest strengths may also be its greatest drawback: too many features. Not all businesses require the tools contained in the suite, completing it an expensive waste of resources, specifically for smaller to medium enterprises.
Problem 2: Steep learning curve
While Confluence’s UI may be expected to IT professionals & users of Atlassian’s other products like JIRA, new users or non-technical individuals may find the interface & navigation a challenge.
Problem 3: No real-time view
When better than one someone works on the same paper or ticket, progress may be lost unless one user recharges the courier before contributing their own range. This lack of a real-time tracker or automobile refresh function have resulted in failure of edits or work progress.
Problem 4: Lack of formatting features
Confluence’s word processor is severely limited. Complaints from users include poor page and queue layouts, lack of styling choices, bad implementation of numbered checklists.
Problem 5: Cost
In 2021, Atlassian dropped support for customized answers, forcing characters to buy their all-in-one cloud solution. Confluence has four price tiers: free, standard, compensation, & enterprise.
Finding the Right Confluence Alternative for You
When selecting a KMS solution, don’t just look at the leading brands. It bears to do your homework, determine what your needs are, & which vendor pleasingly fits your requirements. Do you need an inner knowledge base, a consumer self-help portal, or an all-around KMS suite? How large is your team, &how much of the funding can you devote to knowledge management? And finally, which product has the functions & integrations that are critical for your business?
Hopefully, our complete inventory of Confluence alternatives can assist you choose the correct solution for your organization.