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Top 8 Calendly Alternatives You Shouldn’t Overlook

Best Calendly Alternatives will be discussed in this article. Readers like you help support EmailTooltester. If you use our links to make a purchase, we might receive an affiliate commission. Of course, this won’t make your subscription more expensive. In the past, you would phone and ask about available times; you might get through, or you might have to try again later. Once you had the appointment, you would write it down on the wall calendar or in your always-moving diary.

I don’t know about you, but I frequently had to reschedule appointments due to unforeseen events. This always required making a second phone call or sending an email that you were concerned they would not see. I had a messy journal. Even worse, I forgot I had scheduled a few appointments, so I ended up missing them. In 2020, everyone will be making reservations on their smartphones. Appointment scheduling software is used to arrange everything from life coaching sessions to meeting rooms and hairdresser appointments, and Calendly is a name that keeps showing up.

The scheduling app Calendly first appeared on the market in Atlanta in 2013 and has since spread throughout the world, where it now has 5,000,000 monthly users. It serves a variety of customers, from independent contractors to academic institutions, but is it truly all that it’s built up to be, and are there any superior Calendly alternatives?

What Calendly does well

Unlimited appointments

There may be a monthly appointment cap imposed by some booking apps. Not presently. This is a huge benefit since, even if you’re on the free plan, you can just keep taking appointments without worrying about going over your limit. Your sole concern should be whether you have enough slots to accommodate all of your customers.

Easy of use

The majority of the time, booking apps are fairly simple to use, but occasionally a poor design choice can cause UX problems. Calendly’s user interface is well-designed, making it simple to set up your schedule and arrange appointments.

Workflow templates

With the aid of these templates, you can streamline your workflow. For instance, if a client books an appointment with you, you can set it up to send them a confirmation email, a reminder the day of the appointment, and then a request for feedback after the meeting (though keep in mind that this feature is only unrestricted to Pro plan users). If you’d like not to pay for this functionality, you can utilise a variety of free survey programmes.

Integrations

Calendly has a wide range of native integrations, ranging from website builders to CRM tools, in addition to integrating with all well-known calendars, such as Outlook, Office 365, iCloud, and Google.

Calendly’s Biggest Drawbacks

Paying per user is costly for big team

Calendly charges $10 per user every month. You might expect higher fees if your business has a lot of users for this app. For businesses with extremely large teams, other scheduling apps that charge a flat rate for multiple users would make more sense.

  • The paid plan for SetMore costs $25 per month for a maximum of 20 users, or $1.25 per user.
  • The paid plan for SimplyBook.me costs $9.99 per month for 15 users, or $0.66 per user.
  • The Growing plan from Squarespace Scheduling offers better value for the money at $23 per month for 6 calendars for multiple users/contributors.

You can’t take payments on the free plan

Although you can accept payments through Stripe or PayPal, you must pay for this feature in order to use it. SetMore and SimplyBook.me both provide respectable free plans that let you accept payments online.

No desktop software available

Many people may find the online and smartphone apps sufficient, however some people may want to use their PC as their booking method. If this is what you prefer, you might want to look at SetMore.

Dashboard customization options are lacking

When it comes to managing internal scheduling for things like social media and content management, some people might find Calendly to be limiting. Monday.com is a better resource for this. As you can see, there are a few viable Calendly options available. I’d like to introduce you to the best scheduling programme I know of.

Top 8 Calendly Alternatives You Shouldn’t Overlook

In this article, you can know about Calendly Alternatives here are the details below;

1. Setmore

Setmore

Best Scheduling App badgeFor 2023, we gave Setmore our Best Scheduling App badge. Because it’s so simple to use and has a pretty generous free plan, Setmore is my #1 pick when it comes to selecting a scheduling tool. Setup will just take a few minutes, and even people with little technological experience will find it to be relatively straightforward. Its setup wizard makes it virtually impossible to overlook a step.

Where Setmore beats Calendly:

Aside from being a highly easy-to-use application, Setmore has certain unique capabilities that Calendly lacks. Some people may find the ability to download Setmore on their computer and utilise it offline to be quite enticing.

I enjoy Setmore a lot in large part due to price. The free plan includes with 4 user accounts, or for $12/user/month, you’ll be able to sync your calendars |& send SMS reminders. The price per user drops to $9/month if you have more than three users. Given that Calendly charges $10 per user every month, Setmore is a marginally more affordable choice for bigger teams. In reality, Setmore’s free plan is quite generous overall, providing Square payment processing, unlimited appointments, and automatic emails.

WhereCalendly wins:

Calendly does offer a little broader range of calendars (Setmore is lacking iCloud and Outlook), though you can always use Zapier.

Recommended for:

I’d recommend Setmore to anyone seeking for a generous free plan, or to those who might benefit from the desktop software. If you require more than three user accounts, Setmore will provide you a better value for your money.

2. Book like a boos

Book like a boos

Book Like A Boss is the next app on the list of the best Calendly substitutes. Teams of all sizes, including solopreneurs, can benefit greatly from this online scheduling tool. Additionally, it is quite simple to use. What, though, does it specifically have that Calendly does not? Let’s investigate!

Where Book like a Boss beats Calendly:

365 days a year, priority support is available for all plans. The entry-level plan also includes SMS and group reservations. It’s interesting to use the ‘Make me look busy’ function. By changing the% shown, you can decrease the number of slots that are open. Additionally, you can include videos and testimonials on your booking pages. Both of these options are not provided by Calendly, nor are they provided by many of the other tools we have evaluated.

BLAB is marginally less expensive than Calendly at $9/month for a single user, and it gives 20% savings when consumers sign up during their 14-day free trial.

Where Calendly wins:

  • The Company plan of Book Like A Boss costs $35 a month for 3 people, which is a little more expensive. Additionally, a freemium plan is not available.
  • Compared to Book Like A Boss’s 16 integrations, Calendly has a far greater number.

Recommended for:

Solopreneurs searching for a sophisticated, yet user-friendly, booking tool.

3. SimplyBook.me

SimplyBook

SimplyBook.me was established in 2008, making it a little older than Calendly. In addition, it offers a wonderful selection of features and customization possibilities, which is why I believe it is a fantastic Calendly substitute.

Where SimplyBook.me beats Calendly:

SimplyBook.me is distinctive in that it provides a selection of exceptionally attractive, responsive website layouts. This is excellent for people that want a booking app and a straightforward landing page all in one. I must admit that even a basic website may appear quite professional for very little work.

Another interesting feature is the membership option. This enables you to give your members both discounts and gifts, like lowered recurring charges. The ability to provide these kinds of incentives can only increase sales and keep customers. Simplybook.me outperforms Calendly’s two payment processors (PayPal and Stripe) by providing over 40 (including PayPal, Square, and Stripe). With a total of 15, it surpasses Calendly in terms of language options.

Where Calendly wins:

  • SimplyBook.me only offers two calendar integrations, but Calendly offers more.

Recommended for:

For solitary entrepreneurs and small businesses searching for an easy solution, the simple website builder will be useful. Having a large selection of payment processors will be appealing to businesses who want to provide their clientele more options.

4. Trafft

Trafft

Trafft bills itself as a “premium scheduling and booking software,” promising to boost conversion rates by 30%. It is advised for a variety of businesses, including consultancy, education, healthcare, and salons. So everything looks wonderful on paper. But how user-friendly is the programme, and how does it compare to Calendly?

Where trafft beats Calendly:

  • Compared to Calendly, which charges $10 per user, Trafft’s Basic monthly plan includes 20 users for $12.
  • On the free version, you may set up automated email and SMS notifications and accept payments online using Stripe, PayPal, and Authorize.net.
  • The booking website is straightforward yet functional; if you already have a website, you may incorporate it there.

Where Calendly wins:

Compared to Trafft, Calendly has a longer and more diverse list of native integrations. Trafft simply offers a small number of tools and lacks crucial interfaces like iCloud calendar and CRM platform integrations.

Recommended for:

This scheduling programme is a suitable option for several businesses, including healthcare and professional services, according to what it says on its website. It provides a reasonable level of functionality for small to medium-sized organisations, and for those with a large user base, it’s an excellent substitute for Calendly. This is another Calendly Alternatives.

5. Squarespace Scheduling

Squarespace Scheduling

You might be surprised to hear that using Squarespace Scheduling doesn’t actually need having a Squarespace website. In actuality, the 2019 acquisition of Acuity, an appointment scheduling platform, powers Squarespace Scheduling.

Customers can schedule both private appointments (such as coaching sessions or personal training sessions) and group classes (such as yoga or lectures) using Squarespace Scheduling. “Schedulers” can be added to your website or shared as a link, and Stripe, Square, or PayPal can be employed to receive payments for reservations. All of the popular calendar apps, including Google, iCloud, Outlook, etc., can also be synced. Additionally, there are direct interfaces with programmes like MailChimp, Zoom, ClassPass, and Zapier.

Where Squarespace Scheduling beats Calendly:

It makes sense to use Squarespace Scheduling if you already use Squarespace. You can quickly transition between editing your site and accessing your appointments thanks to a feature embedded into your main panel.

The price is another consideration. The Growing plan, which costs at $23/month and allows for up to 6 calendars, is slightly more affordable than Calendly’s Team plan ($14/month), which only supports 1 calendar. If you need calendars for numerous employees (who you can add as contributors), or locations, this is helpful. For an additional $45 per month, the Powerhouse plan offers up to 36 calendars as well as API access.

We believe Squarespace Scheduling does a better job of assisting you in selling your services because it is intended to be a more customer-facing booking tool. You can sell memberships, gift certificates, and subscriptions with the higher-tier programmes. Additionally, you can charge extra for services like an optional blow dry when a client books a haircut. This is another Calendly Alternatives.

Where Calendly wins:

Calendly wins out when it comes to internal/team meetings because Squarespace Scheduling lacks features like Round Robin and Collective event types, which let you automatically arrange meetings with many team members. Additionally, Squarespace Scheduling doesn’t provide any kind of free plan, therefore Calendly is a better choice if you don’t want to accept money.

Recommended for:

Anyone who wants a professional-looking appointment booking feature for their website, especially if it is hosted by Squarespace.

6. Wix Bookings

Wix Bookings

Wix Bookings, an app from the Wix marketplace, is a fantastic scheduling option if you have a Wix site. With this application, you can receive payments on your website, take one-on-one or group reservations, and sync it with your Google calendar. This is another Calendly Alternatives.

Where Wix beats Calendly:

The Wix mobile app (available for iOS and Android) and your Wix website can both be used to manage everything, eliminating the need for numerous services. In order to manage the reservations and sell membership subscriptions online, you can enable several staff accounts.

Where Calendly wins:

  • Unfortunately, Wix websites and users of one of its Business Premium Plans are the only places where the Bookings app can be used.
  • The booking element can only be added to one page, & multilingual setting is not an option, which are two additional drawbacks.
  • It is not possible for those who need to change the lengths of their sessions to do so. You’ll have to clone your services instead.

Recommended for:

Owners of Wix websites seeking for an intuitive tool that accepts online payments and integrates with Google Calendar.

7. TimeSync by Novocall

TimeSync by Novocall

Compared to the other software suppliers on our list, Novocall is a little unique. It is a call solution for incoming and outgoing calls, and the TimeSync feature aids in scheduling both phone and video meetings. It interacts with well-known CRMs, Google Analytics, and Facebook Pixel in addition to Zoom and GoogleMeet for video conferencing.

Where TimeSync beats Calendly:

Before scheduling a meeting with you, TimeSync validates your leads by asking them a number of questions. By doing this, you may both save time and be more prepared for meetings with potential customers. You’ll be glad to know that this integration is possible on TimeSync’s free plan if scheduling and holding video conferences using Zoom is your main priority. Only paying users are permitted to use this feature on Calendly.

Where Calendly wins:

  • While Calendly interacts with all popular calendars, TimeSync only supports direct integrations with Google Calendar or Outlook Calendar.
  • TimeSync allows you to send notifications and reminders, but unlike Calendly, it does not allow you to fully automate operations.
  • Timesync is pricey, costing $25 per month per user. Better options are Calendly, Setmore, or Simplebook.me.

Recommended for:

I’d suggest TimeSync to companies that conduct the majority of their meetings over video calls online. Its qualifying function also makes it a compelling option for bigger firms with a steady stream of fresh leads.

8. Monday.com

Monday

A productivity tool called Monday.com was introduced to the public for the first time in 2014, following a Tel Aviv launch. After a few years, they introduced a mobile app, which helped them become one of the top 15 fastest-growing businesses in 2018. Over 100,000 teams will be utilising the platform by 2020. This is another Calendly Alternatives.

Although the comparison isn’t precisely apples to apples, I felt it was interesting to include Monday because it manages internal scheduling issues better than Calendly.

Where Monday beats Calendar:

Due to its many features, Monday.com’s offering is substantially wider than Calendly’s. You may, for instance, have many ‘workspaces’ with numerous dashboards inside of them. This can be an excellent approach to divide projects or oversee the work of various teams.

Because Monday offers so many templates, you can use it for much more than just scheduling. You’ll find templates for things like blog planning, social media scheduling, sprint planning (for developers), and much more because it’s an all-around productivity tool. Calendly only supports five languages, whereas this one has twelve. There is a free option for a maximum of two users.

Where Calendly wins:

  • You must acquire a minimum of 3 users with Monday.com, therefore its most affordable premium plan works out to $30/month. This won’t be the best choice for you if you only require 1-2 users. Contrarily, Calendly provides a free plan with just one user account.
  • You might initially feel a little overwhelmed by Monday’s wide selections. Calendly is more user-friendly than Monday if you’d prefer a more condensed tool.
  • Even while Monday has many applications, scheduling client appointments isn’t really one of them. For instance, Setmore or Simplybook.me would be better choices if you’re a hair salon searching for booking software.

Recommended for:

A fantastic project management tool, it has many features. If you’re searching for a platform that can help you remain on top of everything from sales & marketing to customer support & product development then Monday.com is worth checking out.

Calendly Alternatives: What’s the verdict?

We’ve observed that there are various great alternatives to Calendly available, but which one is best for you? Well, that is entirely dependent upon your needs. The scheduling techniques we’ve examined are distinctive in their own right, and there will be circumstances in which using one makes more sense than the other. Let’s look at this:

I require a booking app that accepts online payments.

Setmore, Squarespace Scheduling, Wix Bookings, Simplybook.me, and Trafft are the top alternatives to Calendly.

I require a basic website to accept reservations.

Simplebook.me, Wix, Squarespace Scheduling, Trafft, and Book Like A Boss are the top alternatives to Calendly.

In order to organise my projects, I need a tool.

Best substitute for Calendly is Monday.com

I require a scheduling app that can aid in lead qualification.

  • The best Calendly substitute is TimeSync from Novocall
  • For a big team, I need an affordable option.
  • Best alternatives to Calendly: Setmore and Trafft

I require a multilingual booking app.

Squarespace Scheduling, Simplybook.me, Trafft, and Book Like A Boss are the top Calendly substitutes. Leave a comment below if you have any inquiries about the tools or would like to share your experience using them!

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