Ways To Set Up A Business Email Address will be disused in this article. It’s sometimes the little things in business that add up to make a favorable impression. So that you may present your best (virtual) self, we’re going to show you some of the greatest free and paid solutions for setting up a business email account in today’s post.
How To Set Up A Business Email Address In 2023
In this article, you can know about How To Set Up A Business Email Address In 2023 here are the details below;
Why You need a business Email Address
Using a corporate email address rather than a free email account with a provider like Gmail or Yahoo offers additional advantages that are worth mentioning in addition to making you appear more credible and professional right away:
- It’s tougher to forge official corporate email accounts. When people get a communication from you, they can be certain that it is coming from your organization if the domain at the end of the address is accurate.
- Email addresses with your company’s domain name at the end are excellent for building brand awareness. Particularly as your team expands and your business broadcasts more signals to the world.
- In relation to your team, having a business email account makes it simple to add additional workers as needed, allowing them to keep their personal and professional email separate and giving you better control over company data.
- You can provide unique email addresses for particular roles or forms. Want to avoid having one person handle each email that comes in via your contact form? You may get started by setting up an inbox for the email “[email protected]” address. The same is true for jobs like coordinator and webmaster, etc.
Here are the possibilities we’d suggest looking into in more detail, so perhaps by this point you’re convinced of the worth and utility of a business email address.
1. Zoho Mail
You may not be familiar with Zoho, but it is a well-known SaaS brand. They offer a variety of services, including business email, Slack equivalents, and CRMs. Like most of their other products, you may set up and use their Mail service for free with a domain that you have registered elsewhere or that you have purchased from them. Although free users only get “up to five users, 5GB/User, 25MB attachment limit,” they do not receive all the bells and whistles that premium members have (such as aliases, calendar sync, etc.). Internet access only. hosting for one domain’s email. Even though they don’t have a mobile app or POP/IMAP access, their online client is quite user-friendly. You can’t go wrong with Zoho if you require a free business email. They have a really strong foundation.
2. Your host’s cPanel
Okay, so while technically speaking this one is not free, it is a part of the web hosting plan that you undoubtedly already pay for. There’s a good probability that your website is hosted by a company like GoDaddy, BlueHost, Hostgator, or SiteGround if you have one, which we assume you have. You have access to the so-called cPanel through any of these hosts, including the inexpensive ones. It’s a jumble of icons, statistics, numbers, and tiny text that you’ve probably seen before. And even then, it won’t last long. Also check Evernote Alternatives
Well, cPanel (and other hosting backends) frequently contain an email feature that enables you to use the domain that is already registered to set up as numerous email accounts as you like. While there are the annoying alternatives of Horde and SquirrelMail that we discussed above for access, there are also POP/IMAP instructions that cPanel gives so that you can use your own client. You can frequently modify the inbox size and whether it forwards to an existing account. We will walk you through the method of setting up a business email address using this technique later in this post because it is common for people to have a cPanel or similar platform.
3. Mail.com
We must bring up Mail.com. Mail.com doesn’t allow you to carry your own, personalized domain with you, taking a slightly different approach to the idea of a professional email address. Instead, you pick from one of the many extensions they offer that can be related to a specific industry. So, for instance, you might have a @alumnidirector.com or @graphic-designer.com email address. There are also resources like @tech-center.com and @cyberservices.com. Many are present. While not a perfect substitute for a customized @myownbusinessname.com email, these are a huge improvement over [email protected]. And since they don’t even require a registered domain, they are totally free (ad-supported inboxes, though).
Premium Business Email Services
1. G Suite
G Suite, formerly known as Google Apps, is sort of the industry norm for business email. And with good cause. You receive enormous amounts of storage linked to each user account in addition to branded domain email addresses for everyone. You have free access to all of the Google services, including Drive, Docs, Slides, Calendar, etc. that integrate with virtually every other productivity program available, and you can create groups and aliases. Additionally, since it’s Google, you can trust that it will be easy to set up with your own domain. Also, Gmail’s user interface is arguably one of the best out there. Also check AutoCAD Alternatives
Price: $6 per user per month (and higher) | Additional details
2. Rackspace
A reputable and well-known web service provider is Rackspace. They have the best email servers anywhere, and they can set you up with almost any type of email you want. Either Microsoft Office 365, Exchange, or their own small business email hosting are their areas of expertise. Over the years, Rackspace has consistently delivered trustworthy email with very little downtime and excellent support. It’s not too difficult to set up your service, especially if you use their migration tool. Additionally, you can access their beautiful webmail interface, Outlook, or any desired mobile app. With Rackspace, you receive a ton of features and assurance for $2.99 per user.
Cost: $2.99 per user per month and above | More details
3. Outlook 365 for Business
Over the years, Microsoft has made significant progress. Their poor default browsers (IE6, we’re looking at you) are no longer the main focus of their online presence. Considering VS Code’s dominance in the market and Teams’ amazing capabilities, adopting Outlook 365 as your company email isn’t a bad option. With Outlook 365, you and your team may also use a wide range of services, including Teams (again, it’s excellent), Word, Excel, and PowerPoint Online (higher tiers get desktop apps, too), and Teams. In essence, it’s the Microsoft equivalent of G Suite, and OneDrive offers 1TB of storage space. If you were put off in the past because of IE6 and the early versions of Exchange servers, it’s worthwhile to give them another look today.
Price: $5 (and more) per user per month | More details
Setting up Business Email with cPanel
The majority of the services we’ve discussed here are really simple to start up through registration. picking your domain, confirming ownership (often by email to the registrant email or phone call to the registered phone number), and picking your username are the common stages involved in setting up your accounts.
But not everyone is accustomed to working with cPanel. Since you probably already have access to this feature through your hosting provider, we wanted to at least demonstrate how to use the platform to set up business emails for your team.
Log into cPanel
Depending on your host, you may be given a URL to log into or access to the cPanel through their dashboard. Although we’ll use SiteGround for this example, the process should be comparable across other hosts that use cPanel. Within your tabs and dashboard, where you manage your websites, you will discover a cPanel button or link.
Once you’ve logged in, navigate to the Mail area and select the icon for Email Accounts. (Some cPanel dashboards can appear to be quite overwhelming; in our experience, CTRL/CMD – F searching for “email” has proved helpful.) Setting up an email on this page is as easy as completing a form.
Create the address
You select the domain you want from the dropdown menu after selecting the username (the portion that comes before the @). The dropdown menu should contain all domains linked to the account. If not, adding them is simple using the Addon Domains section of cPanel.
The email is created once you complete the required fields, select the mailbox storage size, and establish the password. It will show up on the list below, right now. After that, you have the option of going to the email client setup settings or clicking on More to access that account’s Webmail interface.
Set up the email Client
When setting up these corporate email addresses for your entire workforce, the email settings page is immensely helpful. You may either click any of the links at the top of the page to run automatic scripts for the machine you’re on, or you can print or copy the information at the bottom of the page so they can set them up themselves. Either way, cPanel will configure the email client of your choosing. That’s it; you’re done. Start sending and receiving emails with your new business email account by logging into whichever email program you plan to use.
Wrapping up
As you can see, opening a business email account is simple, inexpensive, and advantageous in a variety of ways. Using any of the free or paid services in this article should help you establish enduring connections with new individuals and leave a positive impression. Just keep in mind that you’ve developed a trustworthy brand and that you want to ensure that they recognize it from the very first interaction.
